Screen Sharing Snafus
Numerous video conferencing systems allow you to share your screen with others in the meeting. This lets you open that spreadsheet you’ve been working on all week and share it with your team members so that they can see you truly know what you’re talking about and you are a high achiever since you have the opportunity to share your screen.
But don’t get ahead of yourself. If you have a feeling before a video meeting that you may have to share your screen, remember that your screen will be visible to all before you opened up that spreadsheet.
Online chatting is snappy, fast, and sort of fun. When it comes to video conferencing, chatting can be a rabbit hole, a digital alleyway that takes away attention from the proper meeting. Zoom, a popular virtual meeting solution, has a good and useful chat function that works excellently. Messages such as “What folders are these documents in?” or “I can’t hear anything” are great questions since they can tell you that there might be a technical problem.
But this sort of sidebar chatting during a meeting, particularly when there are a good number of people in the meeting, can get distracting quickly. Remember everyone sees those off-topic chats like “I’m starving” or “Your dog is cute.”
Use Your Common Sense
Like with most technology, users need a secure, common-sense notion of what is and what is not correct in video conference meetings.
Many years ago, an executive gave this bit of advice about the email: “If you wouldn’t write your message to your mom, it should not be in an email.” This is still really good advice especially when it comes to hosting a video conference.